Renew your Club/Society
Is your club or society ready for another exciting year? Renew your registration today to continue benefiting from all the support and resources we offer. Keep your activities, events, and initiatives alive—submit your renewal form and ensure your place for the upcoming year!
Clubs and Societies must meet the following criteria:
1. Each new Club must submit a mission statement outlining goals, events and leadership committee, to the VP Finance, prior to engaging students’ full scale.
2. Each Club must submit a list of all Executive members (name, executive position, email address and phone number) to the VP Finance prior to the first Day of Campus Awareness Week.
3. To receive ratified status and sponsorship from The Students’ Representative Council, a Club must consist of 25 members minimum. (Consisting primarily of UNBSJ students’ with a 4:1 ratio or permission from the VP Finance).
4. New clubs must consist of 10 members’ minimum, not including the leadership committee; and will be considered under probation for one academic term during which the new club will complete all required steps to form their new club.
5. Each Club must submit their member lists and any collected membership fees to the VP Finance by the day following the end of Campus Awareness Week. Member lists must be typed and display each member's name, email address and amount paid (if applicable).
6. Failure to submit your requests by the last weekday in March may result in a loss of status and require your club to apply as a new club in the following academic year.
Club Formation and Renewal How to retain or renew status as a club: After club elections in the winter term, clubs are to fulfill three basic requirements for renewal in the following fall term.
1. Clubs seeking Renewal must submit an updated list of newly elected executives. This list must include names, positions within the club and summer contact information consisting of email addresses and phone numbers.
2. One executive must be appointed to be the sole point of contact between the SRC and your club. This is to ensure communication between the SRC and your club is maintained throughout the summer in preparation for the fall term.
3. Clubs must submit a constitution as outlined in the how to write a club constitution section. Signed by the incoming executives.